Administrative Assistant - Project Coordinator

We are seeking a highly capable, organized, and detail-driven Administrative Assistant - Project Coordinator to support our Draper office and leadership team. This role is designed for someone who takes pride in running a tight operation, anticipates needs before they arise, and exercises sound judgment in a professional services environment. You will serve as a trusted administrative partner, helping ensure smooth office operations while supporting engineers and management with document control, project deliverables, and organizational support critical to transportation and infrastructure design projects. The right candidate is proactive, discreet, and comfortable operating with a high level of responsibility and independence.

Administrative & Executive Support

• Prepare, review, and process expense reports accurately and on time.
• Provide direct administrative and organizational support to office leadership, including helping prioritize tasks, correspondence, and time-sensitive items.
• Assist with scheduling, coordination, and general organization to keep leadership and teams operating efficiently.

 Project & Document Support

• Assist in assembling project deliverables, proposals, and advertisement packages.
• Organize, combine, format, and file quality control (QC) documentation to ensure compliance with project requirements and funding obligations.
• Perform document quality checks to ensure accuracy, completeness, and consistency prior to submission.
• Maintain well-organized electronic project files in accordance with company standards.

 Office Coordination

• Manage office and breakroom supplies, including paper, printer toner, and kitchen items, ensuring the office is consistently stocked and functional.
• Coordinate routine office needs such as printer readiness and common area upkeep.
• Manage small office morale items such as keeping the soda machine stocked and coordinating Friday donuts or similar events.

 Client & Team Coordination

• Occasionally coordinate with clients regarding advertisement packages or document submissions, under the direction of project managers.
• Serve as a reliable point of coordination between engineers, leadership, and administrative processes.

 Technology, Reporting & Presentations

• Utilize Microsoft Word, Excel, Outlook, Bluebeam, and Adobe Acrobat to create, edit, and manage documents.
• Assist in preparing internal presentations for staff meetings, including updating graphs, charts, and spreadsheets related to sales and operational performance.

 General Support

• Maintain organized digital and physical filing systems.
• Track fleet vehicles, equipment, and related documentation as needed.
• Identify opportunities to improve administrative and office processes.
• Adapt to changing priorities and assist with special projects as assigned.

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Bluebeam, and Adobe Acrobat; ability to quickly learn new systems and workflows.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to work independently, take ownership of responsibilities, and anticipate needs.
• Sound judgment and discretion when handling sensitive information.
• Clear, professional communication and interpersonal skills.
• Prior administrative experience in an engineering, consulting, or professional services environment preferred.

This office job primarily operates in a professional office and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise. While performing the duties of this job, physical demands of the employee may include constantly sitting, talking, hearing, repetitive motions, and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing, and pulling up to 35 lbs.

What Benefits You’ll Enjoy:  

We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time and contingent positions are only eligible based on hours worked. If you have questions, contact careers@consoreng.com. 

• Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.  

• Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.  

• Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.  

• Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.  

• Community – Quarterly social events, paid group volunteering events, and employee networks and groups.   

How Your Career Will Grow:  

We know career growth is not always linear or streamlined—it’s often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.  

Why You’ll Love Consor:   

At Consor, you’ll work with a network of water and transportation professionals who specialize in planning, engineering design, structural assessment, and construction services. Across geographies, you’ll have access to the resources and nationwide expertise found in a large consulting firm, while experiencing a community feel at the local level. You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together.  

How We Support Diversity:  

Consor welcomes and celebrates equality and diversity in the workplace. Throughout our teams and across leadership, Consor pursues an environment in which each employee and prospective employee is treated respectfully, valuing the uniqueness of individuals and differing perspectives and experiences. At the heart of this is ensuring employment practices at Consor provide and promote equal employment and development opportunity for all employees and prospective employees, in accordance with all local, state, and federal laws and regulations governing personnel activities. As such, Consor is an equal opportunity employer and pursues a program of affirmative action across its offices and worksites.  

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at 888-451-6822 ext. 55214. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.  

If any applicant believes they have been discriminated against or desires further information or assistance, contact us at 888-451-6822 ext. 55214.  

Notice: The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks. 

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